Project Proposal Checklist
Perez-Guerrero Trust Fund for South-South Cooperation, Members of the Group of 77
Government of ………..
| Type of project: | Interregional |
| Title: | Int/.. /.. /.. – [Title of Project]. |
| Sector: | [UNDP will insert] |
| Beneficiaries: | Estimated number and description [e.g. 2000 small farmers in countries xyz] |
| Duration of project: | [e.g., (month and year) to (month and year), can be more specific]. |
| Estimated starting Date: | [Give date making allowance for approval processes (e.g. 3 months from date of approval in September)] |
| PGTF inputs: | [e.g. US$ (same as budget)] |
| Other inputs: | [e.g. other donor funds] |
| Total cost of project: | [budget + other donors] |
[TO BE COMPLETED AFTER PROJECT PROPOSAL IS APPROVED]
Signed on behalf of:
| UNDP | _______[signed]_______________ | Date: |
| Resident Representative | ||
| Government: | _______[signed]_______________ | Date: |
| Name | ||
| Title: e.g. Permanent Secretary – Finance |
Part Ia. Situation Analysis
What is the problem or issue that will be addressed by the project (no more than 1 page)?
Part Ib. Strategy
What is the country or institutional strategy to deal with the problem or situation above? Include point on who the project will benefit, i.e. target beneficiaries. (No more than 1 page).
Part II. Results Framework
PROJECT RESULTS AND RESOURCES FRAMEWORK
Intended Outcome: What is the final result desired by project, project can only help to contribute to outcome, other parties have to contribute to achievement of outcome e.g. eradication of Mexican boll weevil. | ||||
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Project title and number: [Project Title].
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| Intended Outputs | Activities | Inputs | Budget Line | Budget (Year) |
1. Outputs are to be described as concretely as possible and in verifiable terms. | Each output must be supported by at least one activity. | The totality of inputs required to carry out the projects activities or otherwise to produce the specified outputs are to be listed. | [UNDP will insert]
| $US $US |
2. In formulating outputs, it may be useful to test them by asking if they are stated in a manner which permits a ready determination of whether and when they have been produced and whether they are of the required quality. | List each of the major activities necessary to produce a particular output together with that output. | All the required inputs are to be identified, regardless of their possible source. |
[UNDP will insert]
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$US |
3. Every immediate objective must be supported by at least one output. | Some activities may contribute to more than one output, in which case this should be indicated by cross-reference. | Inputs requested from PGTF should be listed (e.g., c omputers; travel, consultants, etc.). |
[UNDP will insert]
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| Execution Fee % | [Leave blank when submitting. UNDP will insert] | [Leave blank when submitting. UNDP will insert] |
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| Total | $US | |
Part III. Management Arrangements
Management arrangements.
Who will be responsible for what under project management? The project will be implemented by [name of implementing institution]. The implementing institution will appoint a project coordinator who will report to it. All project staff will be appointed by the implementing institution and will not hold UNDP contracts. The UNDP Country Office will, on request by SU-TCDC, release an advance equivalent to 90 % of budget resources after project approval. The implementing institution will produce a report to be submitted to the UNDP Country Office and forwarded to SU-TCDC. SU-TCDC will recommend release of the remaining 10% of the budget by the Country Office. The role of the Country Office will be to facilitate signature of project document, disbursement of 90 % of resources, forwarding the report to SU-TCDC and disbursing the final 10 % of project funds.
Execution Arrangements. The project will be executed under the National Execution modality (NEX) with the Government of Host Country as Executing Agent and Implementing Institution as the Designated or implementing institution (This can be a government department or NGO, University etc).
Project Work Plans.
A work plan prepared by the implementing institution will be attached as Annex 1 to the Project Document. It will be revised when the first allocation is made.
Monitoring and evaluation; lessons learned.
Progress monitoring will be done by the Executing Agent (Government of Host Country). However, any staff from the UNDP or Perez-Guerrero Trust Fund may undertake monitoring activities in line with managerial roles above.
The project may be audited by the Perez-Guerrero Trust Fund.
Part IV. Legal Context
Standard legal context if a country has signed standard agreement with UNDP. (Country office will provide).
Project Budget
INT/–/K–/95/99 [UNDP will insert] – [Title of Project]
Budget “A”
Main Source of Funds: Perez -Guerrero Trust Fund.
Please note that the budget should reflect Perez-Guerrero Trust Fund Resources only. There is a standard format to the UNDP budget which should be followed. Please note that descriptions are for demonstration only. Budget lines and nomenclature to be inserted by UNDP.
| Bud. Line | Description | Exe. Agy | Total | Year 1 | Year 2 |
010 | PERSONNEL |
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11.01 | International Consultants | NEX | US$ | US$ | US$ |
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15.01 | Official Travel | NEX | US$ | US$ | US$ |
16.01 | Missions (international travel) | NEX |
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17.01 | National Consultant |
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17.02 | National Consultant |
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020 | Subcontracts |
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021.01 | Subcontract A |
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021.02 | Subcontract B |
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030 | TRAINING |
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32.01 | Other Training | NEX | US$ | US$ | US$ |
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039 | TRAINING COMPONENT TOTAL |
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40 | Equipment |
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45.01 | Expendable equipment |
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45.02 | Non-expendable equipment |
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050 | MISCELLANEOUS |
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52.01 | Reporting Costs | NEX | US$ | US$ | US$ |
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059 | MISCELLANEOUS COMPONENT TOTAL |
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090 | EXECUTION FEE |
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96.01 | Execution Fee (?%) [Leave blank when submitting. To be inserted by UNDP] | NEX | US$ | US$ | US$ |
096.99 | Line Total |
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099 | BUDGET TOTAL |
| US$ | US$ | US$ |
Annex 1: Work plan.
Work plan for the next [x] months
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Outcome | Output | Activities and Management Actions | mo/yr | mo/yr | mo/yr | mo/yr | ||
T01 | 01 | Activity 1 (for output 1 of outcome 1) | b/ | XXX | XXX | XXX | XXX | |
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T01 | 01 | Activity 2 (for output 1 of outcome1) |
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T01 | 02 | Repeat for remaining outputs of outcome 1. |
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T02 | 01 | Repeat for remaining outcomes. |
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