Project Proposal Checklist

Also available in Microsoft Word format Free Microsoft word Icon of Flat style - Available in SVG, PNG, EPS, AI & Icon fonts

Perez-Guerrero Trust Fund for South-South Cooperation, Members of the Group of 77

Government of ………..

Type of project:Interregional
Title:Int/.. /.. /.. –   [Title of Project].
Sector:[UNDP will insert]
Beneficiaries:Estimated number and description [e.g. 2000 small farmers in countries xyz]
Duration of project:[e.g., (month and year) to (month and year), can be more specific].
Estimated starting Date:[Give date making allowance for approval processes (e.g. 3 months from date of approval in September)]
PGTF inputs:[e.g. US$ (same as budget)]
Other inputs:[e.g. other donor funds]
Total cost of project:[budget + other donors]

[TO BE COMPLETED AFTER PROJECT PROPOSAL IS APPROVED]

Signed on behalf of:

UNDP_______[signed]_______________Date:
 Resident Representative 
   
Government:_______[signed]_______________Date:
 Name 
 Title: e.g. Permanent Secretary – Finance 

 

Part Ia.   Situation Analysis

What is the problem or issue that will be addressed by the project (no more than 1 page)?

Part Ib. Strategy

What is the country or institutional strategy to deal with the problem or situation above? Include point on who the project will benefit, i.e. target beneficiaries.   (No more than 1 page).  

Part II.   Results Framework

PROJECT RESULTS AND RESOURCES FRAMEWORK

Intended Outcome:   What is the final result desired by project, project can only help to contribute to outcome, other parties have to contribute to achievement of outcome e.g. eradication of Mexican boll weevil.

  • Outcome indicator: Measures of progress towards the outcome.
  • e .g. Improved methods for trapping boll weevil reduces occurrence by 5%.
  • e. g. No new areas of infestation recorded in next 5 years.

Project title and number:   [Project Title].

 

  Intended Outputs  ActivitiesInputsBudget LineBudget (Year)

1. Outputs are to be described as concretely as possible and in verifiable terms.

  Each output must be supported by at least one activity.

The totality of inputs required to carry out the projects activities or otherwise to produce the specified outputs are to be listed.  

[UNDP will insert]

 

$US

$US

2. In formulating outputs, it may be useful to test them by asking if they are stated in a manner which permits a ready determination of whether and when they have been produced and whether they are of the required quality.

List each of the major activities necessary to produce a particular output together with that output.

All the required inputs are to be identified, regardless of their possible source.

 

[UNDP will insert]

 

 

$US

3. Every immediate objective must be supported by at least one output.

Some activities may contribute to more than one output, in which case this should be indicated by cross-reference.

Inputs requested from PGTF should be listed (e.g., c omputers; travel, consultants, etc.).

 

[UNDP will insert]

 

 

 

 

 Execution Fee %

[Leave blank when submitting. UNDP will insert]

[Leave blank when submitting. UNDP will insert]

 

 

Total

 

$US

 

Part III. Management Arrangements

Management arrangements.  

Who will be responsible for what under project management? The project will be implemented by [name of implementing institution].   The implementing institution will appoint a project coordinator who will report to it. All project staff will be appointed by the implementing institution and will not hold UNDP contracts. The UNDP Country Office will, on request by SU-TCDC, release an advance equivalent to 90 % of budget resources after project approval.   The implementing institution will produce a report to be submitted to the UNDP Country Office and forwarded to SU-TCDC. SU-TCDC will recommend release of the remaining 10% of the budget by the Country Office. The role of the Country Office will be to facilitate signature of project document, disbursement of 90 % of resources, forwarding the report to SU-TCDC and disbursing the final 10 % of project funds.

Execution Arrangements.   The project will be executed under the National Execution modality (NEX) with the Government of Host Country as Executing Agent and Implementing Institution as the Designated or implementing institution (This can be a government department or NGO, University etc).

Project Work Plans.  

A work plan prepared by the implementing institution will be attached as Annex 1 to the Project Document. It will be revised when the first allocation is made.

Monitoring and evaluation; lessons learned.  

Progress monitoring will be done by the Executing Agent (Government of Host Country). However, any staff from the UNDP or Perez-Guerrero Trust Fund may undertake monitoring activities in line with managerial roles above.

The project may be audited by the Perez-Guerrero Trust Fund.

Part IV. Legal Context

Standard legal context if a country has signed standard agreement with UNDP. (Country office will provide).

Project Budget

INT/–/K–/95/99 [UNDP will insert] – [Title of Project]

Budget “A”

Main Source of Funds:   Perez -Guerrero Trust Fund.

Please note that the budget should reflect Perez-Guerrero Trust Fund Resources only. There is a standard format to the UNDP budget which should be followed. Please note that descriptions are for demonstration only. Budget lines and nomenclature to be inserted by UNDP.

Bud. LineDescriptionExe. AgyTotalYear 1Year 2

010

PERSONNEL

 

 

 

 

11.01

International Consultants

NEX

US$

US$

US$

 

 

 

 

 

 

15.01

Official Travel

NEX

US$

US$

US$

16.01

Missions (international travel)

NEX

 

 

 

 

 

 

 

 

 

17.01

National Consultant

 

 

 

 

17.02

National Consultant

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

020

Subcontracts

 

 

 

 

021.01

Subcontract A

 

 

 

 

021.02

Subcontract B

 

 

 

 

 

 

 

 

 

 

030

TRAINING

 

 

 

 

32.01

Other Training

NEX

US$

US$

US$

 

 

 

 

 

 

039

TRAINING COMPONENT TOTAL

 

US$

US$

US$

 

 

 

 

 

 

40

Equipment

 

 

 

 

45.01

Expendable equipment

 

 

 

 

45.02

Non-expendable equipment

 

 

 

 

 

 

 

 

 

 

050

MISCELLANEOUS

 

 

 

 

52.01

Reporting Costs

NEX

US$

US$

US$

 

 

 

 

 

 

059

MISCELLANEOUS COMPONENT TOTAL

 

US$

US$

US$

 

 

 

 

 

 

090

EXECUTION FEE

 

 

 

 

96.01

 Execution Fee (?%) [Leave blank when submitting. To be inserted by UNDP]

NEX

US$

US$

US$

096.99

Line Total

 

US$

US$

US$

 

 

 

 

 

 

099

BUDGET TOTAL

 

US$

US$

US$

 

Annex 1: Work plan.

Work plan for the next [x] months                                                                                                                               

 

 

INT/–/–/-/-/-
[to be inserted by UNDP]

 

Revision: A

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Outcome

Output

Activities and Management Actions

 

mo/yr

mo/yr

mo/yr

mo/yr

        

T01

01

Activity 1 (for output 1 of outcome 1)

b/

XXX

XXX

XXX

XXX

 

 

Action 1:

 

mo/yr

 

 

 

 

 

Responsibility:

 

 

 

 

 

 

 

Action 2:

 

 

 

mo/yr

 

 

 

Responsibility:

 

 

 

 

 

 

 

 

 

 

 

 

 

T01

01

Activity 2 (for output 1 of outcome1)

 

 

XXX

XXX

XXX

 

 

Action   1:

 

 

mo/yr

 

 

 

 

Responsibility:

 

 

 

 

 

 

 

Action 2:

 

 

 

 

mo/yr

 

 

Responsibility:

 

 

 

 

 

 

 

 

 

 

 

 

 

T01

02

Repeat for remaining outputs of outcome 1.

 

 

 

 

 

 

 

 

 

 

 

 

 

T02

01

Repeat for remaining outcomes.

 

 

 

 

 

 

 

 

 

 

 

 

© The Group of 77

© 2021 ALL RIGHTS RESERVED